Information Form Advisory Visits and First Inspections

This form is to be completed before an Inspection takes place and is designed to ensure that planning and arranging the Inspection is as simple as possible. It is to be used in conjunction with the Information Form for Advisory Visits and First Inspections. The inspection fee is payable before the inspection is carried out, and no refunds will be made. Once we have the details we can estimate the costs of the inspection of your Language Education Centre.

Section A: Language Education Centre Description

Official name of Language Education Centre*

Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Contact Person*

First Last

Contact Email*

Contact Phone*

Please include your country calling code.

Website

Legal status of the organisation*

sole ownership, company ownership, public or state ownership etc .

Details of company or organisation as filed at the national company registration authority

If relevant to legal status.

Is the Language Education Centre part of a group of Language Education Centres which are owned and managed by the same company or body?*

Yes
No

Is the Language Education Centre a department or subsidiary of any larger organisation?*

Yes
No

Parent Organisation*

Name of the legal owner (private sector) OR Name of the Head of Language Education Centre/College (public/state sector)*

First Last

Is the address of the legal owner the same as given above?*

Yes
No

Address of legal owner*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Date of appointment or acquisition*

Has the company/LEC ever been denied accreditation by a local, national or international body?*

Please give details if so. This information will be treated in the strictest confidence and will not necessarily preclude Eaquals accreditation.

Has the group/company/LEC or any of its directors ever been successfully prosecuted?*

Please give details if so. This information will be treated in the strictest confidence and will not necessarily preclude Eaquals accreditation.

Have you completed and signed the accompanying ‘Declaration of Statutory Compliance’?*

YES
NO

Section B: Management and Administration

Name of Director/Principal/Centre Manager, or Head of Department*

First Last

Length of service in this role*

Qualifications*

Experience*

Nature of contract*

Permanent
Fixed term

Length of fixed term contract*

Name of Director of Studies or Academic Manager(s)*

First	Last

Qualifications*

Experience*

Nature of contract*

Permanent
Fixed term

Length of fixed term contract*

Name of senior administrative member of staff*

First Last

Qualifications of the person named above*

Length of service in this role*

Experience*

Nature of contract*

Permanent
Fixed term

Length of fixed term contract*

Name of person responsible for accounts/finance*

First Last

Qualifications*

Length of service in this role*

Experience*

Nature of contract*

Permanent
Fixed term

Length of fixed term contract*

Please indicate if the school is an intensive school*

Yes
No

Name of person responsible for Student Welfare/Accommodation Services*

First Last

Qualifications of the person named above*

Length of service in this role*

Experience*

Nature of contract*

Permanent
Fixed term

Please indicate if the school uses an Accommodation Agency*

Yes
No

Name of Accommodation Agency*

Section C: Teaching Staff

Teaching staff*

Name	Languages and specialisms taught	Full or Part Time	Experience, including service with the present organisation	Qualifications (TFL and other)

Section D: Administrative Staff

Administrative staff*

Name	Job Title	Full or Part Time	Experience, including service with the present organisation	Qualifications

VERY IMPORTANT NOTE Please note that at the time of the Inspection, all the following sections will be pasted into the Inspection Report by the Inspectors. It is therefore important that Language Education Centres include all information they would like to appear in the report, that will help the Accreditation Panel to understand the context of the Report when they come to moderate it, in order to ensure that the Inspectors’ judgements are consistent with Eaquals criteria and standards.

Section E: Language Education Centre Background Information

This should be concise: it is intended to provide a background to the report delivered by the Inspectors and does not need to include every detail.

History*

Please provide a brief account of the history of the Language Education Centre (date founded, any mergers, moves, etc.)

Premises*

Please give a brief description of the main premises: number and size of classrooms (how many students can be accommodated in each) student common rooms, offices etc.

Facilities*

Please give a short account of the facilities available to staff and students such as café/refreshment bar, drinks and snack machines, and anything you feel is important to include.

Classroom equipment*

Please describe the equipment available in classrooms, indicating whether it is in all classrooms or only some and if so, how many.

Any other premises used by the Language Education Centre*

Please describe any other premises used by the Language Education Centre, indicating distance in km and travel time from the main premises

Section F: Courses Offered

Languages*

Language	Approximate percentage of total student hours as calculated below	Approximate number of teachers per language taught

Types of course*

e.g national and international exam courses, and on-line courses over the year (add rows as needed)

Type	Name	Percentage

Section G: Student Numbers

Approximate total of number of all student hours of tuition provided by the Language Education Centre during the last 12 months Include course participants taught in-company and in other off-site locations*

To calculate student hours: multiply the number of course participants registered, by the number of 60-minute clock hours each received (for example, 30 course participants doing a course lasting 60-minute clock hours is 1,800 student hours)

Approximate total of number of students at different times of the year*

Q1 Jan-March	Q2 April-Jun	Q3 July-Sept	Q4 Oct-Dec

Approximate numbers of full time (15 or more hours per week) and part-time (under 15 hours per week) course participants over the year

Full Time*

Number	Percentage

Part Time*

Number	Percentage

Approximate Numbers of Junior (16-11) Young Learners (10-6) and Very Young Learners (5 and under) over the year

Junior (16-11 years old)*

Number	Percentage

Young Learners (10-6 years old)*

Number	Percentage

Very Young Learners (5 years old and under)*

Number	Percentage

Maximum size of classes taught*

Staffing

Number of Full Time Teaching Staff employed*

Q1 Jan-March	Q2 April-Jun	Q3 July-Sept	Q4 Oct-Dec

Number of Part Time Teaching Staff employed*

Q1 Jan-March	Q2 April-Jun	Q3 July-Sept	Q4 Oct-Dec

Number of Full Time Administrative Staff employed*

Q1 Jan-March	Q2 April-Jun	Q3 July-Sept	Q4 Oct-Dec

Number of Part Time Administrative Staff employed*

Q1 Jan-March	Q2 April-Jun	Q3 July-Sept	Q4 Oct-Dec

Untitled

Section A: Language Education Centre Description

Section B: Management and Administration

Section C: Teaching Staff

Section D: Administrative Staff

Section E: Language Education Centre Background Information

Section F: Courses Offered

Section G: Student Numbers

Staffing

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